I am old school and my preferable mode of communication is phone call vs. email. Not a reality in this day to call and actually get all the people I need and want to talk to in a day. I only like to spend the minimal amount of time as needed for emails and my inbox can pile up. Here are four things I have done to Spring clean my inbox.
1. Unsubscribe. From regularly occurring emails that you don’t want, instead of constantly deleting, go to the bottom and unsubscribe. I have a client who unsubscribed from my email list. At first I was taken aback.. why would she do this? I came up with lots of stories but the two that stuck in my mind was either she didn’t want to hear from me, and I couldn’t imagine why.. or she was really busy, Senior VP for a major textiles company, and was decluttering her inbox. The possibility of the latter was inspiring to me. I called her to check in and find out. It was the latter. Nothing was wrong, she loves me, will get in touch when she needs me, but really needed to downsize the amount of emails she was receiving at work. Plain and simple. Yay Amy!! I started doing the same.. ruthless :) The other benefit of unsubscribing is that it exponentially cuts down on the other unwanted marketing emails you receive. Since they sell their lists to others, if you unsubscribe vs. delete, the email address won’t go further and the amount you receive decreases
2. Report Phishing
Per wikipedia, phishing is a way of attempting to acquire information (and sometimes, indirectly, money) such as usernames, passwords, and credit card details by masquerading as a trustworthy entity in an electronic communication. Communications purporting to be from popular social web sites, auction sites, online payment processors or IT administrators are commonly used to lure the unsuspecting public. Phishing is typically carried out by e-mail spoofing or instant messaging, and it often directs users to enter details at a fake website whose look and feel are almost identical to the legitimate one. Phishing is an example of social engineering techniques used to deceive users, and exploits the poor usability of current web security technologies. Attempts to deal with the growing number of reported phishing incidents include legislation, user training, public awareness, and technical security measures.
Last month it seemed like every day I was getting some new scam and was seeing facebook posts from others who were experiencing the same thing. One example was from “Delta Airlines” that my tickets were just purchased for my upcoming trip. Thus the bait.. you would want to open the email to respond and complain to someone and there you are “hooked”. They have you. The emails are similar enough to the actual source that it could be real, but they are not. I found a reporting agency that I starting forwarding all those emails to. It is firstname.lastname@example.org Don’t open them; just forward them to this email. They stopped completely in a short apunt of time.
3. Change passwords. This came about because I got a message from facebook a few months ago that someone was trying to hack into my facebook account and they suggested that I change my password. Really? Who would want to break into my facebook account and why? No matter, after doing some research I found it was recommended to change your passwords for all your online log ins. This ideally should be done every three months. I store my user names and passwords in my blackberry. I DON”T store any that have to do with money sources.. bank accounts, paypal account, etc. Only those that are relatively benign. There are secured sites you can find online that store sensitive information as another option.
4. Declutter. Schedule a time and day in your planner to declutter your inbox and other action items as listed above. It may be one big chunk or a little bit for a week. Preferably schedule a time early in the morning or after a work out or a time for you when you are clear headed. They are in your inbox because you already haven’t dealt with them on the first pass, and it will take tenacity and energy to get it out on the second pass.
This was a recap from the Organize and Energize call on Tuesday May 8. There is a call every Tuesday 11:45 – 12:30. To experience the call live and get the information and discussion first hand join the call! Please post comments and questions.
Call in # (760) 984 1000
Participant Access Code 789248#
See you on the call! Every Tuesday 11:45 – 12:30.